Privacy Officer(s) Tasks

To comply with Information Governance standards, every organisation must now have a nominated member of staff responsible for monitoring patient record retrievals and patient data. This person is known as the Privacy Officer.

To ensure appropriate governance of actions is maintained, your practice designated Privacy Officer(s) receives the following in Daybook:

• A task requiring action - A full alert:

  • When patient data is deleted.

  • When a transferred out patient record is accessed, more than 28 days after being deducted.

• An announcement - A warning:

  • When a transferred out patient record is accessed less than 29 days after being deducted.

  • When a transferred out patient record is accessed as a result of running a report.

The Privacy Officer(s) must check announcements and tasks of this type to ensure the actions are valid and, where a task is raised, select Complete to confirm it has been checked.

The information provided is:

• Date and time of the action.

• The staff member logged on.

• The reason entered.